Responsible Financial Officer (RFO)

Responsible Financial Officer.

Jeremy Fieldhouse-Allen. (Parish Clerk).

clerk@asfordbypc.org.uk

 

The response financial officer of the council is under a duty to carry out all the financial functions for the council.

Specific responsibilities

As the Responsible Financial Officer (RFO) the job holder will:

  • Carry out all the statutory functions, ensuring the implementation of, and compliance with the Council’s financial regulations.
  • Ensure that such information as directed by the Council is available in a timely manner
  • Be responsible for advising the Council on the adequacy of, and changes to, it’s Financial Regulations. This shall include all internal controls and procedures to manage financial risk.
  • Ensure that an annual financial risk assessment is undertaken, documented and submitted to the council.
  • Ensure that there are procedures in place to record all financial transactions, income and expenditure together with assets and liabilities.
  • Ensure that there are procedures in place to ensure the correct and timely payment or receipt of invoices
  • Be responsible for the production of the Council’s year end accounts and the relevant of the Annual Return as required by law.
  • Ensure that the independent internal auditors report is submitted to the Council or Committee upon receipt and produce recommended changes to procedures and Financial Regulations as necessary.
  • Ensure that the Council’s bank accounts are monitored and reconciled in accordance with the Councils Financial Regulations.
  • To monitor the Council’s cash flow and advise the Council or Committee(s) of recommended actions.
  • Be responsible for the production and distribution of regular management accounts as directed by the Council or Committee(s). Monitor and explain any variance between budgeted items and actual cost.
  • Be responsible for co-ordinating the Council, Committees, Members and other Officers in the production of the Council’s annual budget.
  • Advise the Council or Committee(s) as to the adequacy of its reserves having regard to the Council’s risk assessments.
  • Advise the Council or Committee(s) as to the budget and cost of projects.
  • Obtain quotes and estimates for goods and services as directed by the Council or Committee(s) ensuring that you declare any pecuniary interests in accordance with the 1972 Local Government Act.
  • Ensure that all VAT (Value Added Tax) returns and other HMRC deductions are submitted correctly and on time.
  • Be responsible for the production of the Council payroll, payment of wages, salaries, and deductions, submission of data to HMRC or via the use of an approved outsourced supplier.
  • To carry out other specific tasks and/or duties as directed by the Council from time to time.